Travel, Expenses and Purchasing Card

Purchasing Card and Corporate Travel Card Information

Purchasing Card Application and Manual

US Bank Corporate Travel Card Application and Manual


Travel Policies & Expense Reimbursement Information

UW TravelWIse Portal (user account set-up, travel reservations, Lodging and Meal Calculator, E-Reimbursement Request log-in, and other travel information).

E-Reimbursement Quick Start Guide

UW Colleges Campuses Mileage


90 Day Submission Timeline for Expense Reports

For travel reimbursements and payments to be considered non-taxable income, the University’s travel policies and operational standards must comply with the IRS Accountable Plan Rules. The UW System’s “Accountable Plan” requires the employee’s business expense reimbursement be submitted and with any required itemized receipts within 90 days after the trip completion date or purchase of non-travel supplies.

If an expense report is submitted after the 90 day timeframe, an exception to policy request must be approved and attached to the report in order for the expenses to be reimbursed. 

Expense Reimbursement Exception Policy

Expense Reimbursement Exception Form