Senate Committees

 According to Chapter 2 of the UW Colleges' Constitution, "The Senate shall elect standing committees and elected bylaws committees and shall elect or delegate to the Steering Committee the power to appoint ad hoc committees. Senate standing committees are Steering, Academic Policy, and Budget." The UW Colleges Bylaws state that the Senate Steering Committee appoints faculty and staff members to the appointed bylaw committees of the Senate, the majority of all Senate committee terms begin on the first contract day of the coming academic year, and that each Senate committee is responsible for submitting an annual report prior to the final Senate meeting of the academic year.

 Academic Staff Appeals and Grievances

Membership: Five academic staff members.

This committee is authorized to:

  • Hear appeals of academic staff appointments (including but not limited to non-renewal, denial of rolling horizon, and other personnel actions);
  • Review appeals based on disciplinary actions invoked by the Dean or Chancellor on his/her own initiative;
  • Hear grievances of academic staff and make recommendations accordingly;
  • Periodically review and propose documents describing in detail the procedures for appeals and grievances by UW Colleges academic staff.

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Academic Staff Liaisons

  • An academic staff liaison will be appointed at campuses where there are no academic staff senators.
  • The lead senator will work with the campus Dean to identify and appoint an appropriate liaison.
  • The Academic Staff Council of Senators will provide liaisons with a list of expectations and all documents, policies, and other relevant materials.
  • Academic staff liaisons are encouraged to attend meetings of the Academic Staff Council of Senators.

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Academic Staff Nominations and Elections

Membership: This is a standing committee of the Academic Staff Council of Senators. Membership shall be comprised of three academic staff members who shall be appointed by the Academic Staff Council of Senators. Members shall serve a two-year term with two members being appointed in odd-numbered years, and one member being appointed in even-numbered years.

The nominations and elections committee shall determine the number of academic staff senator positions to be filled (see UW Colleges Constitution Ch. 2.02), and shall conduct elections as stated in Chapter 7.02, and shall develop appropriate by-laws.

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Academic Staff Personnel

Membership: Five academic staff, including one academic staff senator.

The committee, after appropriate consultation, shall develop and propose guidelines to the Chancellor which shall be applied by college committees, college deans, and department executive committees. These guidelines shall include but not be limited to the following:

  • Recruitment of academic staff;
  • Academic staff appointments;
  • Counting years of prior service at other institutions and in the UW Colleges;
  • Academic staff promotions and rolling horizons policies.

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University Staff Executive

Membership: Members of the committee serve a one-year term.  The committee is comprised of the five university staff senators who, after having been elected by the University Staff Council (with the exception of the years through August 2016), will choose from among themselves the University Staff Council Chair/Lead Senator, Vice Chair, Secretary, and Member-at-Large.  An administrative liaison appointed by the chancellor shall be an ex-officio member.

In extraordinary circumstances, the Executive Committee shall be authorized to exercise the powers of the University Staff Council in the event that a quorum cannot be attained.

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University Staff Nominations and Elections

Membership: Three university staff.

This committee shall be appointed by the University Staff Executive Committee to serve staggered two-year terms and shall be responsible for soliciting nominations and coordinating the elections for membership on the University Staff Council.

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University Staff Personnel

Membership: Five university staff.

This committee shall be appointed by the University Staff Executive Committee to serve staggered two-year terms and is responsible for working with UW Colleges administrative units and UW Colleges Senate on the development and oversight of personnel policies and procedures.

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Faculty Appeals and Grievances

Membership: The committee shall consist of seven tenured faculty members of whom at least two shall represent each of the three academic divisions, with no college or department having more than one member on the committee. A member of the committee will serve a two-year term, with three members being elected in the odd-numbered years, four in the even-numbered years.

The committee is authorized to:

  • Hear appeals of faculty concerning decisions on non-renewal (see Ch. 6.02), dismissal (see Ch. 6.04) and layoff (see Ch. 6.05);
  • Hear grievances of faculty - through a subcommittee of three selected by the chairperson - but in cases where a college or department grievance committee is called upon to act, only after such committee has acted on the grievance (see Ch. 6.07);
  • Review appeals based on disciplinary actions invoked by the Chancellor on his/her own initiative (see Ch. 6.06);
  • Periodically review and propose to the Senate documents describing in detail the procedures for appeals and grievances by UW Colleges faculty.

The committee will be in recess from the end of the contractual period in the spring until the beginning of the contractual period in the fall except for emergency situations, as determined by the chancellor in consultation with the chairpersons of the Appeals and Grievances Committee and Senate Steering Committee. This recess will not affect deadlines for filing appeals or grievances.

Grievance subcommittees of the UW Colleges Faculty Appeals and Grievances Committee shall consist of three members of the UW Colleges Appeals and Grievances Committee, including its chairperson or his/her designee.

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Faculty Professional Standards

Membership: The committee is comprised of four ranked faculty senators and two instructional academic staff senators.

Responsibilities: The committee, in consultation with academic departments, shall develop and propose to the Senate guidelines to be applied by college committees, college deans, and department executive committees. These guidelines shall include but are not be limited to the following:

  • Recruitment of faculty;
  • Faculty appointments;
  • Counting years of prior service at other institutions and in the UW Colleges;
  • Renewal of probationary appointments;
  • Appointment to tenure and promotion to each rank;
  • Performance by a faculty member of activities of an extensive, recurring or continuing nature outside his/her institutional responsibilities;
  • Periodic review of faculty performance.

The committee shall also serve as the UW Colleges Faculty Ethics Committee.

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Institutional Review Board

Membership: The IRB shall consist of seven voting members: two faculty from Psychology/Education, one from Anthropology/Sociology, one from the Humanities and one from Biological Sciences, one community member and one student. The faculty and community member shall serve staggered three-year terms. The Senate Steering Committee shall appoint the Institutional Review Board from a slate of faculty nominees solicited from the appropriate departments and community nominees solicited from campus deans. All new members must complete a 2-3 hour training in the protection of human subjects prior to beginning their term of service. The student shall be appointed annually by the Student Governance Council. The UWC IRB Coordinator shall be a non-voting, ex-officio member and shall represent the Office of Academic and Student Affairs. The membership of the Institutional Review Board shall conform to the Code of Federal Regulations in the Department of Health and Human Services that govern the composition of institutional review boards (IRBs).1

Responsibilities: The IRB shall, prior to initiation, review all research projects involving human subjects to ensure the protection of research subjects and compliance of the UW Colleges with federal and state law. For these purposes, research is defined as data collection with the intent to disseminate the results in some scientific or otherwise public manner — convention presentations; publications in books, journals, newspapers or newsletters; community talks. Data utilized solely within the classroom would be exempt from this definition of research. The Institutional Review Board shall review policy and procedures regarding research and make recommendations regarding any changes to the Office of Academic and Student Affairs.

UWCAP #15, Guidelines for Preparation of Protocols for Review by the IRB, provides the framework for both the researchers and the board.

The IRB is, for the purposes of all Senate documents and policies, a Senate Bylaws committee. Any references in Senate documents to Senate committees are to be understood to include the Institutional Review Board.

[1] As of October 19, 2007, this can be found in: United States Department of Health and Human Services Code of Federal Regulations Title 45, Part 46, Section 46.107 – "IRB Membership"

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Academic Policy

Membership: The committee is comprised of seven senators, with a minimum of four faculty and one student. The committee shall whenever possible include representatives from the three academic divisions.

The committee, in consultation with academic departments and with the Vice Chancellor, shall develop and propose to the Senate guidelines and policies pertaining to academic issues such as:

  1. curricular review and modification
  2. admission to the UW Colleges
  3. Associate of Arts and Science Degree requirements
  4. academic regulations
  5. student discipline. 

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Assessment

Membership: The committee shall consist of six voting members: three faculty, one from each division; one student affairs administrative staff member; one department chair; and one student. Faculty and academic staff shall be elected by the Senate and serve staggered two year terms. The student member shall be chosen annually by the Student Governance Council. The AAS Assessment Coordinator shall be a non-voting ex-officio member.

Responsibilities: The committee shall monitor the implementation of the assessment plan, educate the academic units regarding the assessment process, provide support to all aspects of the assessment process, receive all data and materials generated by assessment activities, make recommendations to the Senate for improvements in the assessment program, disseminate reports on the results and the initiatives based on assessment intended to improve student learning, make recommendations to department assessment coordinators, ensure that the assessment program fits into the UW Colleges Strategic Plan, make recommendations to the Institutional Assessment Program Coordinator on aspects of the UW Colleges that impact student learning, and publish an annual report describing the previous year's outcomes of the assessment of student academic achievement.

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BAAS Assessment

Membership:The Senate BAAS Assessment Committee (SBAC) shall consist of six voting members: three faculty, one from each division; one student affairs administrative staff member; one department chair; and one student. Faculty and academic staff shall be elected by the Senate and serve staggered two-year terms. The student member shall be chosen annually by the Student Governance Council. The BAAS Assessment Coordinator and the UW Colleges BAAS Program Manager shall serve as non-voting ex-officio members of the Committee.

Responsibilities: The SBAC shall monitor the implementation of the BAAS assessment plan, educate the academic units regarding the BAAS assessment process, provide support to all aspects of the BAAS assessment process, receive all data and materials generated by BAAS assessment activities, make recommendations to the Senate for improvements in the BAAS assessment program, disseminate reports on the results and the initiatives based on BAAS assessment intended to improve student learning, make recommendations to department assessment coordinators, ensure that the BAAS assessment program fits into the UW Colleges Strategic Plan, make recommendations to the Institutional Assessment Coordinator on aspects of the UW Colleges that impact student learning in the BAAS program, and publish an annual report describing the previous year's outcomes of the assessment of student academic achievement in the BAAS degree program.

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BAAS Curriculum

Membership: The committee shall consist of eight voting members that include six faculty, one adult student advisor, and one student. Two faculty shall come from each academic division and no two shall come from the same academic department. Faculty and the adult student advisor shall serve two-year staggered terms; the student shall serve a one-year term. Faculty and staff committee members shall be elected by the Senate. The student member shall be chosen annually by the Student Governance Council. The UW Colleges B.A.A.S. Program Manager and the UW Colleges Registrar shall serve as non-voting ex-officio members of the Committee. The Senate Academic Policy Committee Chair, or a member of the Senate Academic Policy Committee designated by the Senate Academic Policy Chair, shall serve as a non-voting ex-officio member of the Committee as a liaison from the Senate on matters of academic policy, and, as necessary, shall take procedural issues to the Senate Academic Policy Committee for review.

Responsibilities: In consultation with the Provost, the committee shall review course designations for the Bachelor of Applied Arts and Sciences degree, course offerings, and proposed curriculum modifications in keeping with Senate policies. Appeals of the actions of the Committee shall be made to the Senate Steering Committee.

SBCC forms for BAAS courses found here: SBCC Curriculum Forms

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Budget

Membership: The committee is comprised of four faculty, one academic staff, one university staff, and one student Senate member.

The Committee shall, as directed by the Senate, review issues related to budget. The committee shall be consulted by the Chancellor for advice on annual and long-range planning of UW Colleges budgets.

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Curriculum

Membership: The committee shall consist of eight voting members: two faculty members from each academic division and no two from the same department, serving two year staggered terms; one student affairs representative; and one student. Faculty and academic staff shall be elected by the Senate and serve staggered two year terms. The student member shall be chosen annually by the Student Governance Council. The UW Colleges Registrar shall serve as a non-voting ex-officio member of the Committee. The Senate Academic Policy Committee Chair, or a member of the Senate Academic Policy Committee designated by the Senate Academic Policy Chair, shall serve as a non-voting ex-officio member of the Committee as a liaison from the Senate on matters of academic policy, and, as necessary, shall take procedural issues to the Senate Academic Policy Committee for review.

Responsibilities: In consultation with the Provost, the Committee shall review course designations for the Associate of Arts and Science Degree, course offerings and proposed curriculum modifications in keeping with Senate policies. Appeals of the actions of the Committee shall be made to the Senate Steering Committee.

SCC forms for AAS courses found here: SCC Curriculum Forms

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Inclusive Excellence

Membership: The committee shall consist of eight voting members: three faculty (one from each academic division), an instructional academic staff representative, a non-instructional academic staff representative, a university staff representative, a department chairs' representative, a student representative, and three non-voting ex-officio members: a campus deans' representative, the Director of the Office of Equity, Diversity, and Inclusion, and a member of the Office of Academic and Student Affairs. Committee members shall be appointed by the Senate Steering Committee from slates submitted by the appropriate group or office (nominations for faculty and staff members shall be solicited from the UW Colleges at large; nominations for the department chairs' representative shall be solicited from the Chair of Chairs; nominations for the deans' representative shall be solicited from the chancellor). The student member will be appointed by the Student Governance Council. Committee members shall serve staggered two-year terms, with the exception of the student member, who shall serve a one-year term. The committee will report to Senate Steering and may bring action items to the Senate floor.

Responsibilities: Working in close coordination with the UW Colleges/UW-Extension Chief Diversity Officer and with the Academic and Student Affairs representative, the committee shall provide leadership in identifying and supporting efforts to expand institutional understanding of and work on the intersection between inclusion, diversity, and excellence. This may include the following activities: facilitate and coordinate the institutional Inclusive Excellence plan, provide support to campus and department-based groups working on inclusion and diversity, help build institutional capacity in order to reach UW Colleges Inclusive Excellence goals, monitor progress on the institution's Inclusive Excellence goals, disseminate reports on Inclusive Excellence and diversity issues, ensure Inclusive Excellence goals match the UW Colleges Strategic Plan, and issue an annual report for the institution on the work of the committee.

The committee will work with various committees, functional units (for example, UW Colleges Libraries, the Office of Academic and Student Affairs, and the Chancellor's Office), programs (for example, Engaging Student in the First Year and the UW Colleges Assessment Program), and campuses in order to develop specific goals and action steps on issues like equitable student access, campus climate, curriculum, faculty and staff retention and recruitment, and others. The committee will also help to synthesize these efforts into an institution-wide Inclusive Excellence plan.

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Informational & Instructional Technology

Membership: The SIITC shall consist of eleven voting members and three non-voting members: three faculty members, one from each division, nominated by faculty, one at-large faculty nominated by faculty, one department chair nominated by department chairs, one representative from business services nominated by business services personnel, one representative from library services nominated by library services personnel, one representative from instructional technology nominated by instructional technology personnel, one representative from network administrators nominated by network administrators, one representative from student affairs nominated by student affairs personnel, one student appointed by the Student Governance Council; one dean nominated by the deans, the Vice Chancellor for Administration and Finance (or designee), and the Chief Information Officer shall serve as ex-officio non-voting members of the committee.

The Senate Steering Committee shall appoint the faculty and academic staff members of the committee from among the nominees they receive. The student shall serve a one year term. Faculty and academic staff shall serve staggered three year terms.

Responsibilities: The responsibility of the SIITC shall be to make recommendations to the Senate and to the Chancellor regarding all aspects of information and instructional technology, including (but not limited to) acquisitions, expenditures, policies, procedures, and user support. In making its recommendations, the SIITC shall consult broadly with UW Colleges constituencies. The SIITC shall maintain regular and frequent communication with campus and with department IITC's and shall notify those committees of pending issues and shall solicit their input. The SIITC shall also function as an information clearing house for news about information and instructional technology. In serving the latter function, the Chief Information Officer shall be invited to provide a report to Senate at the fall meeting. The Committee shall send an annual reminder regarding the use of social networking to all UWC faculty, staff and students. As necessary to study specific issues and problems, the SIITC shall be empowered to create ad hoc subcommittees chaired by members of the SIITC whose members may come from outside the SIITC as well as outside the UW Colleges. The Chair of the SIITC shall notify the Senate Steering Committee Chair and the Provost of the subcommittees formed for these purposes.

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Online Program

Membership: The committee shall consist of ten voting members: four faculty, one instructional academic staff, one librarian, one student affairs representative, one department chair, one student, and one instructional technology coordinator.  The student member shall serve a one-year term.  All others shall serve staggered two-year terms.  All of the faculty members, except for the department chair, and the one instructional academic staff member shall have online teaching experience.  The student member shall have completed at least one online course in the UW Colleges.  The Dean of UW Colleges Online & Distance Education shall serve as an ex-officio non-voting member of the committee.  The Student Governance Council shall appoint the student member.  The Senate Steering Committee shall appoint the Senate Online Program Committee from a slate of nominees posted to all eligible faculty and academic staff.

Three faculty members, the student affairs representative from this committee, and the student member shall be appointed by the Senate Steering Committee to serve as the academic actions committee for academic misconduct cases involving students who take an online course.

Responsibilities: The committee shall oversee, evaluate, and propose policies for the online program in the following areas: academic affairs, marketing, student affairs, administrative services, informational and instructional technology, and student financial aid. The Senate Curriculum Committee shall continue to act on online courses, and departments shall continue to ensure both rigor of programs and quality of instruction. The Senate Online Program Committee shall make recommendations to the Senate and the Chancellor.

The committee's responsibilities include:

  • in consultation with departments, exercise oversight over online courses;
  • in consultation with departments, review the appropriateness of the support and training provided to faculty and instructional academic staff;
  • in consultation with departments, review the appropriateness and timeliness of program offerings;
  • review the academic advising, placement, counseling, library, and technical support provided to online students;
  • review complaints from students, faculty and staff;
  • and consult with the Senate Academic Policy Committee and make recommendations regarding academic policy.

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Professional Development

Membership: The committee shall consist of eight voting members: five faculty including one, but no more than two, from each division and no more than one from the same department; two academic staff with no more than one from a specific functional area; and one department chair.  One dean shall serve as a non-voting ex-officio member.  No campus shall have more than one representative on the committee. Faculty and academic staff shall be elected by the Senate and serve staggered three year terms. One appointed staff person from the Office of Academic and Student Affairs shall be a non-voting ex-officio member.

Responsibilities: The committee shall make recommendations to the Senate and the chancellor on policies and procedures regarding internal and external grants. Its scope shall include, but not be limited to, grants relating to research, professional development, teaching improvement and program development. It shall also advise the chancellor in regard to the review and ranking of proposals for such grant monies. The committee shall collect annual records of professional development, including the priority, type, activity, and resources used from each unit (campus, academic or operational department, and the institution). It shall conduct an annual review of all units' professional development plans and will serve as an information clearinghouse for professional development activities among all units. Finally, it shall provide an annual analysis of the activities of each unit in light of the units' and institution's stated goals. These latter activities may be accomplished by a subgroup of the committee.

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Steering

Membership: The committee is comprised of five faculty senators, two academic staff senators - the Lead Academic Staff Senator and the Colleges Academic Staff System Representative, two university staff senators - the Lead University Staff Senator and the Colleges University Staff System Representative (who will serve as an ex-officio, non-voting member), and one student senator. The chairperson of the Steering Committee shall be elected by the members of the Senate from among the ranked faculty senators. The chairperson of the Steering Committee shall not serve more than three consecutive years as chairperson, though he/she may serve more than two consecutive terms as a senator or Steering Committee member. Following his/her election, the other non-student members of the Steering Committee shall be elected by the Senate. No more than one faculty Steering Committee member shall be from any one campus.

The Steering Committee shall have the following duties and responsibilities:

  1. Prepare the agenda for the Senate;
  2. Refer specific issues to the appropriate standing committee for recommendations to the Senate;
  3. Act on behalf of the Senate between Senate meetings;
  4. Establish ad hoc committees;
  5. Recommend to the Chancellor the names of up to two faculty members (dependent upon Chancellor's request) for each nominee to university or system-wide faculty advisory committees;
  6. Consult with and make recommendations to the Chancellor;
  7. Initiate and carry out studies and make recommendations to faculty and administration on educational policy. In response to administrative requests, or on its own initiative, the steering committee may advise the administration directly or may request Senate consideration of and action on such questions;
  8. Represent the UW Colleges, through its chairperson, on the UW System Faculty Representative Council;
  9. Hold regular meetings and promptly provide minutes to the Senate membership. Meetings may be called by the chairperson or the Chancellor on his/her own initiative or at the request of two or more committee members.

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Teaching Awards

Membership: Each year, the Senate Steering Committee shall appoint a Senate Teaching Award Committee composed of five voting members; namely, four faculty members and one Instructional Academic Staff member with outstanding individual teaching records. Voting members shall not be from the same department and shall not be from the same campus. Where at all possible voting members shall have received a variety of teaching awards. One appointed staff person from the Office of Academic and Student Affairs shall be a non-voting ex-officio member. The voting members shall serve two-year staggered terms with three members serving in odd-year to odd-year terms and two serving in even-year to even-year terms.

All faculty members on that committee shall be former Wisconsin Teaching Fellows, Wisconsin Teaching Scholars, Underkofler Excellence in Teaching Award winners, Regents Teaching Excellence Award winners, or previous winners of the UW Colleges Chancellor's Awards for Excellence in Teaching. The Instructional Academic Staff member should be recognized by the campus and/or the department for outstanding teaching.

Any committee member nominated for an individual teaching award or who is a member of an academic department nominated for a department award that is in the purview of this committee shall be replaced before the committee reviews all materials for that award.

Responsibilities: The Teaching Awards Committee shall recommend to the Senate and the Provost regarding criteria, eligibility, nomination requirements and procedural guidelines for UW Colleges teaching awards and make recommendations to the Provost and/or Chancellor on recipients for UW System and UW Colleges teaching awards.

Description of the UW Colleges Chancellor's Awards for Excellence in Teaching may be found in Institutional Policy #406.

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