LTE
HR Office Manager

UW-Colleges Central Office

Human Resources Office Manager – Limited Term Employment

Position Summary

This position provides general office management assistance in the UW Colleges Office of Human Resources, a centralized human resources office for the thirteen UW Colleges campuses.  Under the general direction of the Director of Human Resources, this position is responsible for a variety of activities that support the human resources, payroll, and benefits function. 

The hours for this position are flexible, approximately 16 to 30 hours per week, limited to 1043 hours in a 12 month period.  Ideal times would be half days Monday through Friday.  This position requires strong organization, interpersonal skills, accuracy and professionalism, Microsoft Office skills, excellent time management and project management skills and flexibility and ability to multi-task in a face-paced office environment.  Experience with PeopleSoft HRS system is preferred. 

Office Management Duties

          

General office filing and organizing

Assist Director of Human Resources and other staff with additional projects as needed

Provide information and assistance to HR Office visitors and to general requests

Answer incoming phone calls and transfer to appropriate parties

Distribute incoming mail

Maintain personnel, benefits and payroll files and records

Coordinate special projects

Assist in Maintaining HR Director’s calendar

Request and distribute retirement certificates

Enter monthly leave accounting into HRS System

Conduct Criminal Background Checks and communicate results to requestor

Assist with data entry and queries in the PeopleSoft HRS system.

Assist in monitoring the general HR email inbox and logging issues into Sharepoint Issues Tracking

 Database. Refer issues to the appropriate staff member and monitor the status of issues

Assist HR Director and HR staff members with special projects as needed

Coordinate meetings and training sessions

Develop and maintain databases as needed

Recruitment, Staffing, and Administration of Classified Positions

Assist in entering applications and job announcements into WiscJobs and closing certifications        

Communicate with applicants and send out necessary forms and questionnaires

Maintain Employee Files

Recruitment, Staffing and Administration of Unclassified positions

Assist in distributing employee contracts

Assist in managing recruitments – receive and acknowledge applications, uploadapplications to

HRSTalent Acquisition Manager, maintain recruitment files

Maintain Employee Files        

Assist in Processing Payroll and Leave Accounting

Assist in processing Unemployment Insurance and Workers Compensation claims

Maintain payroll output files

Assist with Benefits Administration

Maintain employee benefit files

Maintain various databases

Correspond with new and terminating employees and distribute appropriate information

Copy, distribute and maintain application forms

Review and audit reports

Assist in documenting Family Medical Leave Act requests

Employment will require a criminal background check.

Applications will be accepted until the position is filled.

Pam Dollard
Human Resources Director
University of Wisconsin Colleges
432 N. Lake Street, Rm. 103
Madison, WI 53706
(608) 890-1066
pamela.dollard@uwc.edu
Fax: (608) 263-9784