Satisfactory Academic Progress Requirements

UW Colleges provides courses for its Associate of Arts and Science (AAS) Degree. Only degree-seeking students are eligible to receive financial aid. It is important to review degree requirements and consult with an academic advisor in order to plan your course schedule throughout your academic career.

Pace Requirements (formerly Completion Rate)

Students must successfully complete two thirds (66.67%) of credits attempted to demonstrate progress toward degree completion. Under SAP, this is assessed by calculating Pace of Progression: the number of credits earned (or passed) divided by the total number of credits attempted.

Credits Earned / Credits Attempted = Pace
  • Credits earned include grades of A through D- and S.
  • Credits attempted include all credits for which the student enrolled, attended, and received a grade whether passing (A through D- and S) or failing (U and F), and also grades of I, R, and W.

The Pace Chart represents the standard by which SAP will be measured. The Credits Earned to meet Pace represent the number of credits that must be earned or passed in relation to the corresponding number of Credits Attempted in the column to the left for a student to meet SAP.

GPA Requirements

As students are required to achieve at least a C average (2.0 cumulative GPA) in order to earn the AAS Degree (at a minimum of 60 credits), students must maintain a cumulative GPA consistent with the institutional academic-standing policy to meet Satisfactory Academic Progress requirements.

The below escalating GPA scale represents the standard by which SAP will be measured:

GPA Scale for Measuring SAP
Degree Credits Attempted Minimum Cumulative GPA Required
1 - 11 1.50
12 - 23 1.625
24 - 35 1.75
36 - 47 1.875
= > 48 2.00

Maximum Timeframe Requirements

The Associate of Arts & Science (AAS) Degree program requires students to complete a minimum of 60 credits to meet degree requirements. Under SAP, students are allowed to enroll for a maximum of 150 percent of the number of credits needed to earn the AAS degree. This means that a student is allowed to attempt a maximum of 90 credits in order to complete the AAS degree requirements; after an AAS student has attempted 90 credits, he or she is no longer eligible for financial aid. For the UW Colleges’ Bachelor of Applied Arts and Sciences (BAAS) Program, students are required to complete 120 credits; for SAP Maximum Timeframe, BAAS students are limited to 180 attempted credits. The maximum timeframe calculation of credits attempted includes transfer credits.

In addition to evaluating maximum timeframe with SAP assessments at the end of each term, maximum timeframe is monitored weekly. If at any point it is determined that a student is not meeting SAP due to maximum timeframe (for example due to the institution's receipt of an academic transcript for a transfer student), he or she is no longer eligible to receive aid for that term or any future terms.

Remedial coursework is included in the calculation of maximum timeframe. After a student has attempted 30 credits of remedial credits, he or she is no longer eligible for financial aid. 

Coursework Policies

Incomplete Grades

A grade of Incomplete or I is counted as credits attempted, but not credits earned. Students are responsible for notifying the campus Solution Center/Student Affairs Office when an incomplete grade has been replaced by a letter grade. This may bring a student back into good standing with the SAP requirements.

Dropped Credits and Withdrawal From All Coursework

If a student drops one course, receiving a W grade in that course, but remains enrolled in others, the credits from the dropped course count as credits attempted and thus will impact the student’s SAP status. For students who withdraw from all coursework, credits for which a grade of W is awarded are included in credits attempted and will impact a student’s SAP status. Also, students who completely withdraw may be required to repay a portion of the aid received. For more information, review the Impact of Academic Withdrawal on Financial Aid.

Repeated Courses

Credits for repeated courses are included in the SAP calculation each time the course is attempted. The course counts only once as credits earned and only once in a student’s GPA. The most recent grade for a repeated course is used in calculating the GPA.

Beginning with Fall 2011, students are eligible to receive financial aid only ONCE for a previously passed course. For example: a student may take a course and receive a D. The student may want to retake the course to achieve a higher grade. If the second attempt of the course is not the grade the student is seeking (some courses require a C or higher), the student is not eligible to receive aid for that course in future attempts.

Remedial Courses

UW Colleges remedial courses are considered the same as credit courses for tuition, for full-time enrollment status, and for SAP. Remedial credits are included in the SAP Pace and Maximum Timeframe measures as credits earned, if passed, and credits attempted. However as remedial credits are not included in the cumulative GPA calculation, they are not part of the SAP GPA measurement. After a student has attempted 30 credits of remedial coursework, he or she is no longer eligible for financial aid.

Audited Courses

Audited courses are not eligible for financial aid and thus do not count toward enrollment status (full time, half time, etc.) in terms of establishing aid eligibility. However if a student changes a course from credit to audit status after the end of the 100% tuition refund period, such a change would result in the audited course being included in Pace and Maximum Timeframe measurements as credits attempted.

SAP Status Notification

At the end of each term, students enrolled in that term are evaluated to determine if they are meeting Satisfactory Academic Progress requirements. All students who are not meeting the SAP requirements have a hold placed on their PRISM account and additionally those students who are currently receiving aid are mailed a letter. 

Students may review their SAP status in PRISM. If a SAP hold is placed, it will be listed in the "Holds" section and the student also will have a SAP Appeal in his/her "To Do" list.

Financial Aid Warning

Students failing to meet SAP requirements in the first term of their enrollment may be placed on Financial Aid Warning for the following term. Students are eligible to receive financial aid during the warning period, but will be granted the warning status only once. At the end of the warning period, students will be reviewed for SAP compliance and if found to be compliant will be eligible for aid in the subsequent term. If not in compliance after the warning period, students will have their financial aid eligibility suspended. Students may continue their enrollment, but must do so at their own expense until SAP requirements are met or they may regain aid eligibility via a SAP Appeal that is approved.

Financial Aid Probation

Students that had been placed on Financial Aid Warning but still are failing SAP in the term immediately following and all other students failing SAP requirements will have their financial aid eligibility suspended. Students may continue their enrollment, but must do so at their own expense until SAP requirements are met or they may regain aid eligibility via a SAP Appeal that is approved. Those students that appeal SAP and are approved will be placed on Financial Aid Probation. Students on Probation must meet the terms of their SAP contract/academic plan to maintain financial aid eligibility.

Questions regarding the UW Colleges Satisfactory Academic Progress Policy should be directed to the campus Solution Center/Student Affairs Office. Online students should direct questions to Online Advisor.

SAP Appeal Process